What Types of Businesses Benefit Most from Managed Print Services?
In an increasingly digital world, the role of printing in daily business operations might seem diminished—but for many organisations, printing remains a mission-critical function. From customer-facing documents to internal reporting and compliance paperwork, printing is still an essential part of how many businesses communicate, operate, and deliver value.
However, managing a print environment comes with challenges: rising costs, inefficiencies, supply logistics, security risks, and IT overhead. That’s why Managed Print Services (MPS) have become a powerful solution for businesses seeking to simplify print operations, reduce expenses, and enhance productivity.
So, what types of businesses benefit most from managed print services? Let’s explore the industries and organisations where MPS delivers the greatest impact—and why.
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What Are Managed Print Services? (Quick Overview)
Managed Print Services (MPS) involve outsourcing the management of your printing infrastructure to a third-party provider. This includes:
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Fleet assessment and optimisation
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Device monitoring and remote management
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Automated toner replenishment
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Print policy implementation
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Security and compliance features
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Regular usage reporting and analytics
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On-site and remote support
The goal of MPS is to reduce printing costs, eliminate waste, improve security, and free your internal team to focus on core business functions.
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Top Business Types That Benefit from Managed Print Services
🧑⚕️ 1.
Healthcare Providers and Medical Clinics
Why MPS Works:
Healthcare organisations generate and handle vast amounts of paperwork daily—patient files, prescriptions, billing forms, medical reports, consent forms, and more. These documents often contain sensitive, regulated data, and must be printed securely and reliably.
Key MPS Benefits:
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HIPAA/GDPR-compliant document workflows
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Secure print release features (PIN/badge access)
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Reduced downtime in patient-critical environments
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Efficient scanning and document storage integration
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Automated supply management for high-volume printing
Common Users:
GP practices, specialist clinics, private hospitals, pathology labs, dental surgeries
🏫 2.
Schools, Colleges, and Educational Institutions
Why MPS Works:
Education is inherently print-intensive. Students, teachers, and administrative staff rely on a consistent flow of printed materials—assignments, reports, notices, newsletters, and exams.
Key MPS Benefits:
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Budget control via print quotas for students and staff
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Duplex and mono defaults to reduce paper and toner costs
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Centralised print management across multiple departments or campuses
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Secure printing of tests and assessments
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Usage reporting for financial transparency
Common Users:
Public and private schools, universities, TAFEs, training centres, RTOs
⚖️ 3.
Legal Firms and Solicitors
Why MPS Works:
Legal professionals rely on hard-copy documents for contracts, filings, case notes, and evidence. High print volumes and confidentiality requirements make unmanaged printing both costly and risky.
Key MPS Benefits:
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Encrypted printing for confidential documents
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High-speed, professional-grade output
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Integration with document management systems
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Cost tracking by case, department, or client
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On-demand support to minimise disruptions
Common Users:
Law firms, notary offices, court administrative departments
🏗️ 4.
Construction, Engineering & Architecture Firms
Why MPS Works:
These industries need wide-format printing for architectural plans, site blueprints, engineering schematics, and project schedules—often on-demand and on-site.
Key MPS Benefits:
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Access to large-format printers through lease or rental
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Durable, weather-resistant print options
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Integration with CAD and design software
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On-site delivery and servicing for remote projects
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Reduced downtime with proactive maintenance
Common Users:
Builders, architects, civil engineers, drafting teams, project managers
🏦 5.
Financial Services and Accounting Firms
Why MPS Works:
Banks, accountants, and financial advisors handle secure and sensitive financial documents that must be printed with precision and confidentiality.
Key MPS Benefits:
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Print tracking and audit trails for compliance
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Role-based access control to limit document visibility
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Encryption and secure release features
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Integration with client management platforms
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Lowered operational costs via high-efficiency machines
Common Users:
Accountants, financial planners, insurance brokers, mortgage lenders
🛍️ 6.
Retail Businesses and Franchises
Why MPS Works:
Retail operations rely on high-volume printing for receipts, signage, shelf labels, promotional materials, and operational documentation.
Key MPS Benefits:
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Standardised print quality across locations
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Easy management of POS printers and label printers
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Automated consumables management
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Centralised reporting across multiple stores
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Integration with inventory and POS systems
Common Users:
Retail chains, department stores, supermarkets, franchised outlets
🛠️ 7.
Manufacturing and Logistics Companies
Why MPS Works:
These environments print invoices, work orders, packing slips, product labels, safety manuals, and equipment checklists—often under tight timelines.
Key MPS Benefits:
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Rugged devices built for warehouse and factory conditions
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Fast, reliable high-volume printing
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Integration with logistics and ERP software
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Labelling and barcode printing capabilities
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Centralised tracking for high-throughput environments
Common Users:
Distribution centres, warehouses, packaging plants, export services
🧑💼 8.
Professional Service Providers
Why MPS Works:
From consultants and creative agencies to HR firms and real estate offices, professional service businesses print documents that support their client service, proposals, and marketing efforts.
Key MPS Benefits:
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Brand-consistent, high-resolution printing
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Cost control through smart print policies
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Mobile and cloud printing for hybrid workforces
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Device consolidation and footprint reduction
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Streamlined supply management
Common Users:
Marketing agencies, real estate firms, HR consultancies, recruiters, architects
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Why These Businesses Benefit the Most
All the industries listed above share key characteristics that make MPS an ideal solution:
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Heavy print volume
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Multiple departments or locations
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High operational cost sensitivity
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Data security and compliance needs
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Need for consistent uptime and output quality
MPS allows these businesses to reduce print costs by up to 30–40%, while improving workflow, security, and sustainability.
🏢
Printcom: Perth’s Leading MPS Provider
If your business is based in Perth or Western Australia, Printcom offers tailored managed print services for your industry. With over 30 years of experience, Printcom specialises in:
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Fleet audits and custom deployment
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Hardware leasing from top brands (Brother, HP, Canon, Kyocera)
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On-site maintenance and technical support
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Print usage tracking and policy enforcement
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Secure printing for regulated industries
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Supplies and consumables automation
Whether you’re a growing business or an enterprise-level organisation, Printcom helps you cut costs, reduce waste, and regain control over your print environment.
📍 Location: 53 Railway Parade, Mount Lawley WA
📞 Phone: (08) 6270 5500
🌐 Website: www.printcom.com.au
📧 Email: sales@printcom.com.au
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Conclusion: Is MPS Right for Your Business?
Managed Print Services are no longer just a “nice-to-have” for large corporations—they are a practical, cost-effective solution for businesses across industries. If your organisation prints regularly, manages multiple devices, or struggles with rising printing costs and supply logistics, MPS can deliver measurable improvements.
From legal firms needing document security to schools wanting to control student printing, MPS is flexible, scalable, and highly customisable. Partnering with a trusted provider like Printcom ensures you get the right solution tailored to your unique business needs.
Tags:
#ManagedPrintServices #PrintcomPerth #BusinessPrintingSolutions #MPSBenefits #OfficeEfficiency #PerthBusinesses #PrintFleetManagement #SecureDocumentPrinting #IndustryPrintingSolutions #PrintCostSavings #PerthOfficeSupport #EducationPrinting #HealthcarePrinting #LegalPrinting #RealEstatePrinting
