Oct 17, 2025

The Ultimate Checklist for Choosing the Best Laser All in One Printer 2022: Business-Ready Picks Reviewed

Searching for the best laser all in one printer 2022 for your team can feel like comparing apples to microwaves. Models look similar, yet small details change costs and uptime. This listicle cuts through the noise with a practical, business-first checklist and practical examples. You will learn how to evaluate print speed, scanning, security, and service so your next device boosts productivity instead of slowing it down.

Checklist: What Makes the Best Laser All in One Printer 2022 Stand Out

Not all multifunction devices are equal. When you weigh features, think like an operations manager. Will this printer save minutes on every job, protect sensitive data, and keep consumable costs predictable? Use the following checklist to evaluate each candidate with the same yardstick. Then, rank models based on your must-haves and total cost.

1. Print speed and duty cycle: Look for at least 30 PPM (pages per minute) in busy teams and a monthly duty cycle that is 2 to 3 times your actual volume for headroom.
2. Duplex everything: Automatic two-sided printing and two-sided scanning through an ADF (automatic document feeder) saves paper and time on multi-page jobs.
3. Scanning performance: Check IPM (images per minute) for single and double-sided scans, plus native OCR (optical character recognition) on some models—verify support— to create searchable PDF (Portable Document Format) files.
4. Paper handling: 250 to 550-sheet trays reduce reloads. Optional extra trays are a must if you run labels, letterhead, or mixed media.
5. Toner yield and cost per page: Compare genuine high-yield cartridges. Lower cents-per-page is gold for long-term savings.
6. Connectivity: Prioritize Ethernet for reliability, plus Wi-Fi (wireless fidelity) for flexibility, USB (Universal Serial Bus) for direct jobs, and mobile printing support such as NFC or app-based print where the model includes it for basic mobile workflows.
7. Driver and language support: Ensure PCL (Printer Command Language) and PostScript (PostScript Page Description Language) drivers are available for cross-platform fleets.
8. Security smarts: Require PIN (personal identification number) release and firmware integrity features; check model support for secure boot, firmware signing, and directory/SSO options, and involve your IT for advanced integrations.
9. Admin tools: Fleet dashboards and email alerts minimize surprises. Look for usage logs and quotas to curb runaway print jobs.
10. Build quality: A robust frame, long-life drum technology, and field-serviceable parts increase uptime.
11. Warranty and service: Standard 1-year is minimum; extended to 3 to 5 years with on-site coverage or a maintenance contract reduces risk.
12. Energy and noise: Low TEC ratings and quiet modes matter in open-plan offices. Your team will thank you.

Expert tip: A 1 to 2 percent reduction in print-related downtime can free 10 to 20 labor hours per month in a 25-person team, based on aggregated field data from managed print engagements.

Business-Ready Picks Reviewed: 7 Models to Shortlist

While every office is unique, certain models have become 2022-era favorites for reliability, speed, and supportability. Below are business-ready picks from brands Printcom is authorized to supply and service, along with high-level strengths to guide your shortlist. Think of this as your starting lineup before a hands-on demo.

Notes: Print speeds and features reflect typical configurations available during the 2022 product cycle. Exact specifications can vary by region and options. Printcom can confirm current availability, firmware, and consumable yields in Australia.

Quick comparison of running costs

Why these picks? They combine sensible speeds with low intervention, solid drivers, and strong service ecosystems. Moreover, they are from brands that Printcom is authorized to sell and support, so parts, firmware, and warranty extensions are straightforward. If you need A3 capability or enterprise-level finishing, Printcom can recommend larger departmental devices from the same brands.

Crunching Costs: A Simple TCO (total cost of ownership) Worksheet You Can Copy

Hardware price is only the first chapter. Over three to five years, toner, drums, maintenance kits, and downtime dwarf the initial outlay. To compare fairly, tally monthly volumes, split mono versus color, and plug in cartridge yields with your negotiated rates. Then, add a realistic maintenance figure, especially if you operate in dusty or high-temperature rooms.

Worked example: A 20-user firm prints 5,000 pages per month. At 70 percent mono, 30 percent color, and the costs above, monthly spend is about $77 on mono, $188 on color, plus $28 maintenance and $75 downtime. That is roughly $368 per month, or $4,416 per year. A device with 15 percent lower color CPP (cost per page) and better uptime could save $500 to $800 annually, without changing behavior. Printcom uses data like this to right-size fleets and can include supplies, on-site service, and extended warranties in a single monthly figure.

Connectivity, Security, and Workflow: Features That Save Hours Every Month

Printing has become a workflow hub. When you can scan contracts to cloud storage, route invoices to finance folders, and release print jobs securely from any device, bottlenecks disappear. Additionally, strong security reduces the risk of sensitive pages lingering on the tray. The right setup turns your printer into an automation ally rather than a bottleneck.

• Network and mobile: Ethernet for stability, Wi‑Fi (wireless fidelity) for flexibility, USB (Universal Serial Bus) for direct print, and check for mobile printing support such as NFC or QR codes where models include it. Printcom can assist with standard setup and configuration on supported devices.
• Secure print and identity: PIN (personal identification number) release, card readers, and, where supported by the model, SSO (single sign-on) options keep jobs confidential and auditable. Printcom can help configure standard secure print features; advanced directory integrations should involve your IT team.
• Smart scanning: One-touch workflows to SharePoint, Google Drive, or network folders using OCR (optical character recognition) can cut manual renaming and filing; verify OCR support per model and Printcom can help enable and configure these capabilities where available.
• Admin dashboards: Page quotas, rule-based routing, and alerts help managers guide behavior and reduce waste by 10 to 25 percent in typical rollouts.
• Fleet interoperability: PCL (Printer Command Language) and PostScript (PostScript Page Description Language) drivers ensure mixed-brand environments behave consistently.

Feature-to-Benefit Map

According to industry analyses, secure release printing and default duplex settings can trim paper use by 20 percent or more, while also shrinking print-related help desk tickets.

Service, Warranties, and Uptime: The Hidden Win

The fastest printer is worthless if it sits idle. Many businesses report that breakdowns, toner stockouts, and unclear responsibilities cause cascading delays. That is where local, authorized support changes the equation. Printcom’s qualified technicians handle on-site repairs, while parts and firmware arrive quickly thanks to authorized relationships with Brother, Kyocera, HP, Oki, Epson, Fuji Xerox, and Samsung.

• Extended warranties: Up to 5 years keeps major repairs predictable and can include loan units to sustain operations.
• Maintenance contracts: Proactive servicing, health checks, and consumables supply reduce emergency calls and protect uptime.
• Rental and leasing options: Spread costs, trial models in live environments, and switch if workflows evolve.
• Cost reduction programs: Rules-based printing and high-yield consumables can lower monthly outlay without sacrificing quality.

Case in point: A Perth accounting firm with 35 staff struggled with jam-prone devices and ad-hoc toner purchases. After a Printcom audit, they moved to two Kyocera ECOSYS M5526cdw units for color work and a high-volume mono device for bulk printing. With extended warranties, automated supply deliveries, and periodic servicing, downtime fell by 42 percent over six months and print spend dropped 18 percent. Staff got back billable hours, and finance gained predictable monthly invoicing.

How to Use This Checklist with Printcom: A Step-by-Step Plan

Ready to turn insights into action? Here is a simple plan to go from list to live device. You will clarify requirements, test top picks, and choose the contract model that minimizes risk. With Printcom’s extensive range of printers and photocopiers, you can tailor a solution for a single hub or a multi-site fleet.

1. Map your volumes: Pull one month of logs, then segment mono versus color, single versus duplex. Note peak seasons and special media needs.
2. Score candidates: Using the checklist above, score 3 to 5 models from authorized brands on speed, scanning, paper, security, and admin.
3. Request a Printcom demo: Test scan workflows, mobile printing support (where available), and secure release with your files. Validate PCL (Printer Command Language) and PostScript (PostScript Page Description Language) behavior on your PCs (personal computers) and Macs (Macintosh computers).
4. Choose the contract: Purchase, lease, or rent. Consider a maintenance contract that bundles supplies, on-site service, and extended warranty.
5. Set rules and training: Default to duplex, enable PIN (personal identification number) release, and train staff on one-touch scanning.
6. Review quarterly: Track CPP (cost per page), downtime, and help desk tickets. Adjust rules or hardware as needed.

Printcom’s consultants can also help enable lightweight automation like folder-based routing and configure OCR features available on supported devices, so scanned files land named correctly in the right place every time.

FAQ: Short Answers to Big Buying Questions

Still weighing options? These quick answers address common concerns we hear from operations, IT (information technology), and finance leaders. If your situation is special, a short discovery call saves time and avoids missteps.

• Mono or color? If less than 20 percent of your pages are color and presentation quality is occasional, a mono workhorse plus a shared color device is often most economical.
• DPI (dots per inch) matters? For text and charts, 600 x 600 DPI (dots per inch) with smoothing is usually enough. Design-heavy teams may value 1200 DPI (dots per inch) for finer gradients.
• Can we limit color use? Yes. Quotas and rules default drafts to mono and require PIN (personal identification number) release for color, cutting costs without policing.
• What about older fleets? Printcom supports mixed-brand fleets and can replace high-cost devices first, spreading upgrades to match budgets.
• Security compliance? Devices that offer secure boot, signed firmware, and audit logs help with policy alignment. Printcom can confirm model capabilities and document configurations for audits; advanced integration work should be scoped with your IT team.

Where Printcom Fits: From Purchase to Peak Performance

Printcom is a Perth-based team with over 35 years in computers and printers. As an authorized dealer for Brother, Kyocera, HP, Oki, Epson, Fuji Xerox, and Samsung, we match your needs to proven hardware, negotiate favorable terms, and keep everything running with qualified on-site technicians. From extended warranties up to 5 years to maintenance contracts and consumables supply, you get one accountable partner.

Businesses often struggle with high printing costs, unreliable equipment, and the hassle of managing different brands. Printcom addresses all three with tailored printing solutions, ongoing maintenance, and specialized support across models. The result is predictable costs, fewer disruptions, and a smoother workday. Whether you buy, rent, or lease, our solutions are designed to reduce monthly running costs while protecting uptime.

Conclusion: Confident Buying Starts with the Right Checklist

You now have a proven framework to evaluate specs, workflows, and support so your next device actually serves the business. Choose models that balance speed, security, and service, and your team will feel the difference on day one.

In the next 12 months, smarter defaults, secure release, and automated scanning will matter more than raw speed as hybrid work solidifies. Imagine your printer acting like a mini workflow hub that quietly saves minutes on every task.

Ready to shortlist the best laser all in one printer 2022 for your environment and lock in lower running costs with local, accountable support?