Can I Upgrade My Rented Printer If My Needs Change?
Can I Upgrade My Rented Printer If My Needs Change?
Running a business is anything but predictable. What you need today might be completely different from what you need three, six, or twelve months down the track. So when it comes to renting a printer, one of the most common questions we get asked is:
“Can I upgrade my rented printer if my needs change?”
The answer is a big, confident yes—especially when you’re working with a flexible, customer-first company like Printcom. Whether your business is growing fast, your workload has shifted, or your team just needs more features than your current machine offers, upgrading is not only possible—it’s actually encouraged.
Let’s explore how printer upgrades work, when to consider them, and why renting from Printcom means you’re never locked into something that no longer suits you.
Business Changes—And So Should Your Equipment
Let’s face it: technology moves quickly, and so does business. What made sense for your team six months ago might now be holding you back. Maybe your staff size has doubled. Maybe you’re printing more in colour. Maybe you need faster scanning or better security features.
That’s the beauty of renting. Unlike buying a printer outright, where you’re stuck with it until it becomes outdated or breaks down, renting gives you the flexibility to upgrade when your needs change—without throwing money down the drain.
Why You Might Need to Upgrade Your Printer
There are plenty of reasons Perth businesses come to us asking about an upgrade, and we’ve heard them all. Here are some of the most common:
🔄 1. Your Team Has Grown
More staff usually means more printing, copying, scanning, and document handling. If your current machine can’t keep up, an upgrade to a faster or higher-capacity model makes perfect sense.
🎨 2. You Now Need Colour Printing
Started with black-and-white and now need to print marketing materials, coloured reports, or client presentations? No worries—upgrading to a colour multifunction printer is easy.
🚀 3. Your Workload Has Increased
Maybe you’ve landed a big contract or your business is scaling rapidly. You might need something more robust, with bigger paper trays, faster print speeds, or extra finishing options like stapling and hole punching.
📡 4. You Want Better Connectivity or Cloud Features
Newer printers often come with cloud integration, wireless printing, mobile app compatibility, and enhanced security features. If your current device doesn’t support modern workflows, an upgrade can save time and reduce tech headaches.
🔒 5. You’re Shifting to More Secure Document Handling
If you’re in healthcare, legal, or finance, data security matters. Upgrading to a printer with user authentication, encrypted data transfer, or secure print release can be a smart move—especially if compliance is on the line.
How Printer Upgrades Work at Printcom
At Printcom, our rental agreements are designed to work for you—not the other way around. We understand that things change, and we make upgrading your printer easy, fast, and hassle-free.
Here’s how it works:
1.
Let Us Know What’s Changed
Give us a call or shoot through an email explaining your new requirements. Maybe you need faster output, colour capability, or extra trays for different paper sizes. Whatever it is, we’ll help you work it out.
2.
We Recommend the Right Upgrade
We’ll recommend a printer or copier that matches your updated needs. We supply a wide range of business-grade machines from trusted brands like Brother, HP, Kyocera, Fuji Xerox, OKI, and more.
3.
We Swap the Old for the New
We’ll arrange a time that suits you, deliver the new printer, install it, and take away the old one. There’s no stress, no disruption, and our technicians make sure everything is running smoothly before they leave.
4.
Your Plan Adjusts Accordingly
We’ll update your rental agreement to reflect your new device. No lock-in extensions, no hidden fees—just a simple switch to a better solution that meets your current needs.
Upgrading vs Buying a New Printer
Let’s quickly compare upgrading your rental to buying a whole new printer.
|
Factor |
Upgrading a Rental |
Buying New |
|---|---|---|
|
Upfront Costs |
None or minimal |
High (full purchase price) |
|
Flexibility |
Easy to upgrade or downgrade |
Stuck with one machine |
|
Maintenance & Support |
Included in rental plan |
Additional cost, often separate |
|
Risk |
Low—switch any time |
High—what if it doesn’t suit later? |
|
Technology Access |
Stay up to date |
Risk of using outdated hardware |
As you can see, renting and upgrading makes sense for businesses that value flexibility, support, and staying current with tech.
Real Perth Businesses, Real Upgrades
We recently helped a Perth-based creative agency that initially rented a basic mono printer when they started out. Fast forward 12 months—they landed new clients and started producing colour-heavy proposals, mockups, and marketing materials.
They called us, explained the situation, and within 24 hours we had them upgraded to a high-quality colour multifunction printer with wireless connectivity and advanced print quality.
Their feedback?
“We didn’t realise upgrading would be this easy. We were expecting paperwork and downtime. Instead, it was a same-day swap, and our team was back to work within an hour.”
That’s the Printcom difference.
Signs It Might Be Time to Upgrade
Still not sure if your business is ready to upgrade your printer? Here are some signs it’s time to make the switch:
-
Your printer keeps getting jammed or slowing down
-
You’re printing way more than you used to
-
You’ve started outsourcing jobs you could do in-house with better equipment
-
Your team is constantly queuing or waiting on the printer
-
Your needs have shifted from basic admin to more complex document handling
-
Your current printer doesn’t offer the security or integration features you now need
If any of those sound familiar, it might be time to consider an upgrade.
Let’s Keep It Simple
At Printcom, we believe in printer solutions without the drama. That means no overcomplicated contracts, no lengthy delays, and no pushy upselling. Just honest advice, quality machines, and flexible plans that change as your business does.
So if your printer isn’t keeping up, don’t sweat it. Just give us a shout and we’ll help you upgrade to something that fits your business today—and can grow with you tomorrow.
Final Thoughts
Yes, you can upgrade your rented printer if your needs change—and when you work with Printcom, it’s a smooth and stress-free process.
Business is dynamic, and your office equipment should be too. Whether you need to print more, faster, or smarter, upgrading your rental is a great way to stay efficient, avoid big expenses, and keep your team productive.
Need to chat about an upgrade? We’re just a phone call away—and always happy to help.
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