Jun 3, 2025

What does MPS stand for

If you have ever Googled ways to rein in spiralling printing expenses, you have probably bumped into the three-letter acronym “MPS.” But what does it actually mean, and—more importantly—how can mps services transform the way your organisation prints, scans and copies every single day? In this in-depth guide we’ll unpack the definition, dig into the dollars, and show you how PrintCom’s Perth-based expertise turns a complex concept into a clear competitive edge.

Understanding Managed Print Services (MPS)

Managed Print Services, or MPS, refers to the end-to-end optimisation and ongoing management of a company’s printing, copying and document-related workflows. Instead of buying hardware ad-hoc and scrambling for toner when it runs out, a business outsources the strategy, devices, supplies and support to a specialised provider. Think of it as a utility model for printing—much like paying for electricity where you care about the light, not the wiring behind the walls.

An effective MPS agreement typically begins with a fleet assessment. Technicians audit every device—printers, multifunction copiers, large-format plotters, fax machines—measuring usage patterns, energy consumption and cost per page. The provider then designs a rightsized fleet, deploys monitoring software, automates consumable replenishment, and supplies onsite or remote support. The goal is simple: fewer breakdowns, predictable budgeting and a lighter IT workload.

Why do businesses embrace MPS now more than ever? Hybrid workforces stretch resources thin, sustainability targets demand lower paper waste, and cyber-security regulations require tighter control over document output. By handing the reins to experts like PrintCom—an authorised dealer for Brother, Kyocera, HP, Oki, Epson, Fuji Xerox and Samsung—companies tap into 35 years of know-how without hiring extra staff.

The Hidden Costs of Printing and Why MPS Matters

Ask yourself: Do you know the real cost of every page your organisation prints? According to industry studies, unmanaged fleets bleed between 1% and 3% of annual revenue—a figure that rivals the average company’s utilities bill. The pain points are everywhere: duplicate devices, stockpiled consumables, service invoices for emergency call-outs, and lost productivity when staff roam the office hunting for the one working machine.

Below is a snapshot of common cost drivers businesses overlook before adopting MPS:

Managed Print Services tackle every line item. By monitoring consumable levels in real time, PrintCom dispatches toner only when it is genuinely needed, eliminating dead stock. Remote diagnostics shrink downtime because technicians arrive onsite with the right parts in hand. Modern devices slash power consumption with deep-sleep modes. And secure follow-me printing guards confidential documents until the authorised user authenticates at the panel.

Core Components of Effective MPS Services

Not all MPS services are created equal. A best-in-class program blends technology, process and people in a continuous improvement loop. Let’s break down the pillars that separate average contracts from truly game-changing solutions:

1. Comprehensive Fleet Assessment – Advanced data collection tools map where devices sit, how they are used and what they cost. The audit becomes the blueprint for right-sizing the fleet.
2. Optimised Hardware Mix – Replacing multiple single-function printers with a shared multifunction device can reduce total cost of ownership by 30% while freeing up desk space.
3. Predictive Consumables Fulfilment – Automated alerts trigger just-in-time shipment of toner, drums and maintenance kits, removing human error from supply management.
4. Proactive Maintenance & Repairs – Certified technicians perform scheduled servicing and pre-emptive part replacements, slashing emergency breakdowns.
5. Print Policy & Security Controls – Rules-based printing (e.g., duplex by default) cuts paper use; user authentication secures outputs; audit trails aid compliance.
6. Continuous Analytics & Reporting – Monthly dashboards illuminate trends, spotlight outliers and justify ongoing optimisation.

Each component acts like a gear in a finely tuned machine. When one turns, it propels the others, creating a self-reinforcing cycle of savings, reliability and insight. At PrintCom, every MPS engagement is overseen by a dedicated account manager who reviews these analytics with you quarterly, ensuring that targets remain aligned with changing business needs.

How PrintCom Delivers Tailored MPS Solutions

PrintCom’s approach is rooted in flexibility. Whether you operate a bustling legal firm printing thousands of colour pages daily or a regional school district juggling multiple campuses, the company crafts an MPS roadmap matching your workflow, budget and growth plans. Below is an overview of how the process unfolds:

Several factors set PrintCom apart from generic providers:

• Authorised Multi-Brand Dealer – From Brother to Epson, PrintCom sources exactly the device that matches your duty cycle, rather than steering you toward a single manufacturer.
• Qualified Technicians – Factory-trained experts arrive onsite with diagnostic tools and original parts, translating into first-time fix rates above 93%.
• Extended Warranties up to 5 Years – Risk-free coverage keeps maintenance expenses frozen even as devices age.
• Rental & Leasing Options – Capital outlay too steep? Flexible financing smooths cash flow while still delivering the latest technology.
• Consumables & Maintenance Contracts – Toner, drums and service bundled into one transparent monthly fee.
• Savings-Focused Mindset – Optimisation targets include a measurable reduction in monthly running costs, not just hardware sales.

Consider the real-world example of a 120-staff engineering firm in Perth’s CBD. Before partnering with PrintCom, the firm managed 37 desktop printers and three ageing photocopiers from four different brands. Toner stock consumed an entire storage room. After PrintCom’s audit, the fleet shrank to 12 energy-efficient multifunction devices with secure pull printing. Result? A 41% reduction in print spend, 32% less energy usage and a reclaimed storage room now converted into a collaboration space.

Traditional Print Management vs MPS—A Side-by-Side Comparison

Still wondering whether a managed approach is worth the switch? The table below illustrates how MPS eclipses the do-it-yourself model across critical dimensions:

The verdict is clear: MPS transforms printing from a cost centre fraught with uncertainty into a streamlined service aligned with business goals.

Choosing the Right Partner for Your MPS Journey

Selecting an MPS provider is not just a procurement exercise; it is a strategic partnership that can influence productivity, security and budget predictability for years. How can you separate the contenders from the pretenders?

Here are six questions to ask prospective vendors:

1. Do you support multiple printer brands or only your own? A single-brand provider may shoehorn you into devices unsuited to your workflows.
2. What is your average onsite response time? PrintCom commits to metropolitan Perth call-outs within four business hours.
3. Are repairs performed by certified technicians? Factory training ensures warranty compliance and higher first-time fix rates.
4. How transparent are your analytics? Look for real-time dashboards accessible to both IT and finance teams.
5. Can you bundle rentals, maintenance and consumables into one invoice? Simplicity eliminates hidden costs.
6. What sustainability metrics do you track? ENERGY STAR ratings, paper reduction strategies and cartridge recycling programs signal environmental responsibility.

PrintCom ticks all the above boxes. The company also offers trial programs where a subset of devices is placed under management for 90 days, allowing you to validate savings before scaling enterprise-wide. This try-before-you-buy model minimises risk and builds internal stakeholder confidence.

Conclusion

So, what does MPS stand for? Beyond the literal “Managed Print Services,” it represents mastery over costs, processes and performance in an area that silently drains resources every day. By auditing your fleet, optimising devices and providing proactive support, MPS frees staff to focus on core tasks, safeguards data, and delivers measurable savings. PrintCom’s multi-brand expertise, qualified technicians, extended warranties and flexible rental options position the company as a trusted guide for Perth businesses of every size. From initial assessment to continuous optimisation, PrintCom turns printing into a strategic asset—proving that the smartest page you will ever print is the one you planned for in advance with mps services.